Rate negotiable
Introduction Mintek has an exciting opportunity for a Sourcing Specialist within the Finance Division. The successful candidate will be responsible for the procurement of goods and services through the RFP and RFI processes per the PFMA; PPPFA; B-BBEE Act; National Treasury regulations, circulars and practice notice; Mintek’s procurement policy and procedures. The candidate will monitor and enforce compliance with the procurement policy and procedures, procurement plans and initiatives in support of requirements. Duties & Responsibilities KEY PERFORMANCE INDICATORS:Sourcing:Custodian of the tendering process.Assist in compiling the overall Procurement Plan for Mintek.Sourcing of goods and service in line with the Procurement Plan.Administering the RFI, RFP processes till completion.Provide input on tender specifications in line with best practice and legislation and ascertain the readiness of tender specifications for the market.Review all tender specifications for compliance with the procurement policy and procedures.Conduct market research to determine the availability of suppliers and commodities in line with specific tender requirements.Ensure all required approvals are sought throughout the lifecycle of the tender process.Advertisement of tenders in approved media sources. · Coordination and facilitation of tender briefing sessions.Oversee the evaluation, adjudication and award of tenders in line with legislative prescripts.Coordinate, facilitate and participate in the tender committees’ and keep records of meetings thereof. Secretariat of the Bid Adjudication Committee.Keep and maintain an audit file for each tender.Oversee the procurement budget and promote long-term saving on procurement costs. Identify and implement opportunities for strategic sourcing. ·Identify and implement opportunities for sourcing goods and services in line with preferential procurement targets and relevant legislation.Policy & Compliance: Procure goods and services in line with the government framework. Keep abreast of changes in the legislative environment and propose amendments to the procurement policy and procedure to align.Review and update procurement policy and procedures for alignment with SCM best practice.Identify process improvement opportunities and implement alternative methods to increase efficiencies, product and process quality, reduce costs and improve overall service.Develop procurement strategies that are innovative and cost-effective.Monitor compliance of internal and external stakeholders with procurement policy, procedures and legislative framework.Identity risks threatening the effectiveness of the tendering process and recommend strategies to mitigate risks and give assurance that identified risks are effectively managed.BBBEE: Champion and facilitate initiatives to foster the development of new suppliers in line with the company’s BBBEE requirements and preferential procurement legislation.Manage the process of establishing suppliers for a panel of experts and general consumables following the SCM policy. Stakeholder Engagement: The central point of contact for all tender queries internally and externally. Guide end-users, SCM staff, and management and service providers on the tendering process.Build effective working relationships with internal customers, to enable Mintek to produce complete, accurate and relevant specifications to prepare requests for proposals across dedicated commodities.Integrate SCM best practice in divisional planning and operations. Engage internal and external auditors when required.Continued Improvement: ·Participate in continuous professional development interventions to keep up with new technologies, sourcing best practices and procedures.Proactively support and initiate transformational initiatives to build procurement organisational capabilities and improve procurement efficiency. Assist in scoping projet plams related to identified SCM interventions. Reporting: Compile the following monthly and quarterly reports: Procurement Plan - Actual vs Planned Tender status Ad-hoc reports as requested by the Ad-hoc reports as requested by Head SCM and Divisional Manager. Desired Experience & Qualification JOB KNOWLEDGE AND EXPERIENCE: Min: 3 – 5 years in an SCM environment post internship in the following:Sourcing Specialist Procurement SpecialistTender Specialist/ Administrator Category Specialist Senior Technical Buyer RFI/RFP Specialist SCM Specialist Internal Auditor Sourcing/ Procurement Consultant Ideal: 8 years in SCM or similar environment.Knowledge and understanding of public sector SCM practices, National Treasury SCM Regulations Practice Notes and Circulars, PFMA, PPPFA and BBBEEA.QUALIFICATIONS: Min: BCom/B-Tech in Supply Chain/Finance or equivalent qualification. Ideal: Honours degree.BEHAVIOURAL COMPETENCIES: Project management.Should have good verbal communication.Must have good work ethics to maintain credibility of work.Be able to work in a teamExcellent communication and organizational skillsAttention to detail, ability to follow up and take initiativeExcellent interpersonal skillsAbility to cope in a stressful and demanding environmentBe able to work under pressure. Driver’s license Code 8
Rate negotiable
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Mintek
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