SAGE 300 People (Payroll ) Administrator

Introduction The sucessful candidate will focus on SAGE 300 People System and the daignosis of all SAGE 300 queries and system issues. The Administrator is also responsible for the full  payroll funtion including and not linited to the preparation and verification of payroll data for the purpose of ensuring accurate and timely payments for Atlantis Foundries employees. 

Duties & Responsibilities  

Proven experience administering payroll for a manufacturing, engineering, automotive or unionised environment, including shift allowances, overtime calculations, bargaining council requirements and complex payroll structures. Preparation and verification of payroll data for the purpose of ensuring accurate and timely payments for Atlantis Foundries employees using SAGE 300 People. Maintain system configurations including earning codes, leave rules and GL mappings. Balance and reconcile payroll-related payments and deductions against payroll reports prior to transmission and payment. Review, validate and approve payroll reports before final processing. Draft, review and implement payroll procedures, policies and internal controls. Ensure compliance with company policies, labour legislation and statutory requirements. Manage SARS submissions and reconciliations, including EMP201, EMP501 and IRP5 processes. Process and reconcile statutory payments, including PAYE, UIF, SDL and other legislative requirements. Timely review and sign-off of payroll, tax and general ledger reconciliations. Provide employee support and ensure timeous resolution of payroll queries and issues. Ensure accurate validation and import of hours worked, shifts, overtime, allowances and leave information. Liaise with employees, management, auditors, service providers and external stakeholders. Perform SAGE 300 People system diagnostics, troubleshooting and issue resolution. Generate and distribute monthly payroll reports, management reports and payroll analytics. Reconcile payroll information to the general ledger and support month-end and year-end financial processes. Maintain employee master data and ensure data integrity within the payroll system. Manage employee onboarding, transfers, promotions, salary adjustments and terminations within the payroll system. Administer employee benefits, deductions, garnishee orders, provident fund and medical aid transactions. Support internal and external audit requirements and provide payroll-related documentation as required. Conduct payroll testing and validation for system upgrades, patches and configuration changes. Ensure payroll records are maintained in accordance with company record-retention requirements. Identify opportunities for payroll process improvement, automation and efficiency enhancements. Prepare payroll-related schedules and reports for Finance, HR and Executive Management. Assist with annual budgeting, salary increase modelling and payroll forecasting. Manage payroll year-end activities and ensure compliance with all tax and regulatory deadlines. Perform ad-hoc payroll, HR and reporting duties as required.

Desired Experience & Qualification Completed National Diploma (NQF Level 6) or a Degree in HR, Finance or Accounting.

Minimum 8 years' hands-on payroll administration experience, of which at least 5 years must be on SAGE 300 People.

Proven experience processing payroll for a workforce of 500+ employees (or your specific employee count).

Experience managing multiple payroll cycles, including weekly, fortnightly, and monthly payrolls.

Extensive experience with payroll audits, reconciliations, and month-end payroll processes.

Advanced knowledge and practical experience of SAGE 300 People, including:

Payroll processing

Leave management

Benefits administration

Earnings and deductions setup

Tax year-end processing

Statutory reporting

Employee self-service (ESS)

Strong Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, and data analysis.

Package & Remuneration Market Related package