Projects Contracts Manager

Introduction With over 65 years of experience, We offers expert advice on a comprehensive range of products. We are renowned for having the right solutions for over pressure protection; flow, level and density measurement; and Instrumentation. With a steadfast commitment to excellence, we cater to a diverse range of industries including mining, sugar, food and beverage, petrochemical, paper and pulp, water and wastewater and power generation. We is looking for a highly motivated and results-oriented individual to join our team as a Projects Contract Manager.

Duties & Responsibilities Annual Budgets

Compilation of annual budgets in conjunction with Divisional Heads Achieving or bettering the same

Sales / Marketing

Strategies and action plans to attain and increase market share. Manage order intake and back orders. Expanding existing client base by identifying and sourcing new clients / markets / areas. Planning and making sales calls in a logical and methodical manner. Managing Project Sales Consultants as required. Liaise with divisional heads in relation to technical and engineering specifications of Tenders and Quotations. Oversee work done by personnel within Projects department. Facilitate weekly and monthly progress reports i.e. Monthly Project report Facilitate weekly and or monthly project meetings with the relevant divisional managers Regular follow-up of project quotes and tenders with the relevant Projects Sales Consultants / sales representatives. Manage the project register on JMR and ensure that information is up to date and followed-up. Ensure that you become fully competent and knowledgeable with full product range. Ensure that project statuses are communicated with divisions where required and must be done in conjunction and consultation with the relevant divisional managers.  Assisting marketing by sourcing information on competitors, their products and prices, identifying new markets and upcoming and ongoing projects. Organising promotions and seminars.

​​​​​​​Contract Management

Manage projects, planning equipment and installations as per industry standards in conjunction with Divisional Managers and Technical Manager. Commercial and technical review of incoming enquiries and tenders. Updating of project plans, schedules, and relevant documentation (drawings, specifications, procedures, manuals etc) Manage projects with relevant clients, consultants, sub-consultants, and contractors. Manage commercial related issues within given time frames. Manage expediting processes to ensure that delivery times are met, and customers are updated.  Create and update final hand over documents, manuals for projects and clients. Planning factory and site acceptance tests (FAT’s & SAT’s) where required on behalf of clients or end users and in conjunction with the relevant divisional managers and or specialists. Commercial and technical review of new and current supply contracts. Managing supply contract database and keep current

Financial

Management and control of department expenses Manage project debtors for all projects in conjunction with the debtor’s department Audit Trails Prepare bi-annual Project Splits to the branches and submit to finance for processing Submit monthly reports, e.g. for backorders and intake, to finance Prepare and present the projects monthly report Prepare cashflow forecast for project tenders based on agreed terms with customers and suppliers. Prepare the paperwork, authorize and discuss guarantee requests with finance and load the guarantee application on the FNB portal. Follow up on outstanding applications.

Desired Experience & Qualification Qualification in Business Management or Project or Engineering related field (Preferre

Experience

Proven experience in projects management and contracts management A strong client facing experience Extensive experience in producing cost estimates and supporting buying activities

Skills & Competencies

Strong organisational and time management skills Excellent written and verbal communication High attention to detail and accuracy Ability to negotiate and create contracts that provide beneficial solutions for both the company and clients A deep understanding of contract language and legalities to manage contracts effectively