Procurement Administrator - Fixed Term Contract

Introduction We are seeking a highly organised, detail-oriented, and proactive Procurement Administrator to join our team. The successful candidate will be responsible for managing procurement processes, coordinating supplier activities, generating purchase orders, obtaining quotations, and ensuring accurate costing and documentation for operational requirements.

Duties & Responsibilities

Generate and process purchase requisitions and purchase orders nationally, including intercompany orders. Obtain and compare supplier quotations to secure the best value while maintaining quality and service standards. Negotiate pricing, discounts, and annual pricing agreements with suppliers. Ensure all purchase orders are approved and processed timeously. Manage and maintain supplier records, including vendor onboarding documentation. Follow up on outstanding quotations, purchase orders, invoices, and costing documentation. Match invoices to purchase orders and resolve any discrepancies. Maintain procurement and audit files in line with company requirements. Liaise with suppliers and internal departments regarding procurement and payment-related matters. Arrange accommodation, catering, and related logistics for project and site personnel as required. Monitor outstanding purchase orders and ensure accurate closure or follow-up of open transactions. Prepare and distribute daily procurement reports and schedules to management.

Desired Experience & Qualification

Matric / Senior Certificate. Previous administrative or office experience. Strong computer literacy, including Microsoft Office, particularly Excel. Excellent numerical and analytical skills. Strong written and verbal communication skills. Experience in procurement, purchasing, supply chain, or creditors administration will be advantageous. Experience with Business Central system will be advantageous.