Interim Deputy Company Secretary (6 Months Contract)

Introduction The Deputy Company Secretary is responsible for all the secretarial and legal management on all legal matters at OBP. The role plays a critical role in driving organisational effectiveness and governance through ensuring efficient support for management Board and its committees. The role is also responsible for supporting the Company Secretary with governance, compliance and legal risks. Acting as a strategic partner to the Company Secretary, the Deputy Company Secretary fosters a culture of governance and continuous improvement across the organisation. Duties & Responsibilities *Provide strategic advisory services in relation to secretariat services to the Board and Executive Management *Advise the Board collectively and individually of their legal rights and obligations in relations to matters of their responsibilities and law (OBP Act as amended, PFMA, etc), and good corporate governance *Prepare, collate and distribute Board and Committee charters and work plans *Responsible for the preparation of meeting agendas, taking of minutes and distribution thereof, circulation of action list on resolutions *Monitor all legislative, regulatory and corporate governance developments that might affect the OBP’s operations, and ensure that the Board is fully briefed on these *Ensure the publication and maintenance of standard protocol document for Board *Develop and ensure maintenance of the Board and Committee’s charters and terms of reference *Provide support and advice on all matters required by the Board. *Develop and implement a Board and Board Committee induction training programme and assist with the induction of new Board members into the organisation. *Assist in the preparation of a comprehensive budget for the Governance Unit *Administer the funds of the department according to the approved budget and prepare and submit monthly management reports. *Monitor budget expenditure and take corrective action when necessary *Assist with tabling regular feedback to EXCO and Board (and its committee/s relevant to the work of the Department) with regards to the operations of the Department *Assist with collation of annual performance report for the OBP to the Board and DoA as appropriate. *Monitor and present Quarterly Review Reports and Analysis against the performance plan and in relation to the work of the Department *Build and maintain effective internal and external strategic stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation. *Lead the mitigation of the division’s risk profile through timeous identification of internal and external factors, the application of fraud controls and risk prevention principles, and implementing of sound governance and compliance processes and tools to identify and manage risks. Desired Experience & Qualification An LLB qualification or equivalent qualification *Company Secretarial Certificate will be an added advantage * Admission as Attorney/Advocate (Advantageous) * A minimum of 7 years’ relevant experience in practice with a corporate entity *3 years experience in managing a secretariat department *Extensive Corporate Governance, Compliance, Legislative Framework environment experience. *Knowledge of legal and regulatory requirements affecting public entities, corporate governance instruments and guidelines (e.g. KING Reports) *Familiarity with system/ process documentation. Package & Remuneration A Paterson Grade D1 remuneration package will be offered that is commensurate with experience and qualification of the successful candidate.