HRIS Practitioner (SAGE 300 and ESS) (6 months contract) - Pretoria

Introduction Purpose of the role:

Maintain and optimise the HR information system (SAGE 300 and ESS), ensuring accurate employee data, secure access, reliable reporting, and smooth integration with payroll to support HR operations and decision-making

Duties & Responsibilities Key Performance Areas:

HRIS Management & Administration

Maintain, configure, and administer the SAGE 300/Premier HRIS platform. Implement system updates, patches, and routine maintenance. Ensure system security and role-based access controls; manage user provisioning and deprovisioning. Document system configurations, processes, and controls.

 

Data Management & Data Integrity

Manage employee biographical, occupational, payroll-related, and employment-status data in the HRIS. Perform regular data audits and cleansing to maintain accuracy and completeness. Investigate and resolve data discrepancies in collaboration with HR, Payroll, and other stakeholders. Implement validation rules, data-entry standards, and quality checks to prevent recurring errors.

 

Reporting & Analytics

Develop, generate, and distribute standard and ad hoc HR and payroll reports (e.g., headcount, turnover, leave, Employment Equity, compliance). Prepare accurate data extracts for management, payroll runs, and audits. Analyse HRIS data to identify trends, support decision-making, and recommend improvements. Maintain report documentation and scheduling routines.

 

Employee Self-Service (ESS) & Workflows

Administer ESS functionality, user access, and workflows for leave, approvals, employee self-updates, and other ESS features. Configure and maintain HR workflows (onboarding, movements, promotions, approvals). Monitor workflow performance and resolve workflow-related issues.

 

User Support, Training & Stakeholder Engagement

Provide first-line technical support to HR system users and coordinate escalations with vendors or IT. Deliver user training, create user guides, and maintain training materials for HR and line managers. Work with HR, Payroll, Finance, and IT stakeholders to align system functionality with business needs.

 

Payroll Integration and Month-/Year-End Support

Ensure HRIS and payroll integration is configured correctly and data flows accurately. Assist with payroll data preparation, validation, and troubleshooting during month-end and year-end processes. Reconcile HRIS and payroll datasets and help resolve exceptions.

 

Compliance, Audit & Documentation

Ensure HRIS processes meet internal policies, statutory requirements, and audit standards. Support internal and external audits by providing required reports, data extracts, and evidence of controls. Maintain and update procedural documentation, data flow diagrams, and audit trails.

 

System Optimisation & Project Support

Identify opportunities to improve HRIS functionality, data quality, and process efficiency. Participate in HRIS projects including upgrades, module implementations, and vendor rollouts. Liaise with vendors and IT for enhancements, testing, and deployments; coordinate UAT and post-deployment support.

 

NB: Should you not be contacted within 2 weeks of your application, please consider it as unsuccessful.

Desired Experience & Qualification Minimum Requirements and Experience:

A relevant tertiary qualification in:

Human Resources, Information Systems or a related field at NQF Level 6. Formal training and certification in SAGE 300 or SAGE Premier HR is mandatory. A minimum of five (5) years’ experience working with HR Information Systems administration. Proven experience working with SAGE 300 or SAGE Premier HR and Employee Self-Service (ESS). Proven experience in HR data management, reporting, and workflow configuration. Prior experience in the public sector or similar environment will be an added advantage.

 

Added advantage:

Experience in HR reporting frameworks (e.g., Employment Equity, SETA reporting), Knowledge of HR processes including recruitment, onboarding, and performance management. Experience with system integrations and automation and AI-driven HR environment.

Package & Remuneration Market related