Debtors & Contracts Administrator

Debtors & Contracts Administrator Area: Roodepoort, Gauteng Salary: R20 000 – R25 000 (depending on experience) + Medical Aid + Provident Fund + 13th Cheque + Discretionary Performance Bonus Job Overview A well-established organisation is seeking a highly organised and detail-driven Debtors & Contracts Administrator to support financial operations, contract administration, and procurement processes. The successful candidate will play a key role in ensuring accurate financial processing, contract billing, and administrative efficiency across multiple functions. Duties & Responsibilities Key Responsibilities Maintain accurate financial and administrative records Generate and issue client invoices timeously Process and manage intercompany transactions GRV processing, stock control, and inventory recordkeeping Prepare sales and service quotations Assist with procurement and ad hoc purchasing activities Support the Admin Manager with daily financial and administrative tasks Manage and administer Proof of Concept (POC) documentation and processes Load, maintain, and administer service contracts Assist with monthly contract billing reconciliations, invoicing schedules, and reporting Maintain client documentation filing systems and ensure compliance Assist with management and updating of rental fixed assets Monitor and update client invoice schedules with daily tracking and follow-ups Administer service items (creation, cancellation, updates, and component management) Debtors’ management including follow-up on outstanding accounts Create and maintain stock items as required Minimum Requirements Grade 12 / Matric (essential) 5–10 years’ experience in Business Administration, Finance, Accounts Payable, or Contract Billing Experience in procurement or supply chain advantageous Strong Microsoft Office skills, especially Excel Experience working on ERP or accounting systems Skills & Competencies Strong administrative and organisational ability High attention to detail and accuracy Ability to multitask and manage deadlines effectively Strong communication and coordination skills Analytical thinking and problem-solving ability   Desired Experience & Qualification Debtors & Contracts Administrator Area: Roodepoort, Gauteng Salary: R20 000 – R25 000 (depending on experience) + Medical Aid + Provident Fund + 13th Cheque + Discretionary Performance Bonus Job Overview A well-established organisation is seeking a highly organised and detail-driven Debtors & Contracts Administrator to support financial operations, contract administration, and procurement processes. The successful candidate will play a key role in ensuring accurate financial processing, contract billing, and administrative efficiency across multiple functions. Key Responsibilities • Maintain accurate financial and administrative records • Generate and issue client invoices timeously • Process and manage intercompany transactions • GRV processing, stock control, and inventory recordkeeping • Prepare sales and service quotations • Assist with procurement and ad hoc purchasing activities • Support the Admin Manager with daily financial and administrative tasks • Manage and administer Proof of Concept (POC) documentation and processes • Load, maintain, and administer service contracts • Assist with monthly contract billing reconciliations, invoicing schedules, and reporting • Maintain client documentation filing systems and ensure compliance • Assist with management and updating of rental fixed assets • Monitor and update client invoice schedules with daily tracking and follow-ups • Administer service items (creation, cancellation, updates, and component management) • Debtors’ management including follow-up on outstanding accounts • Create and maintain stock items as required Minimum Requirements • Grade 12 / Matric (essential) • 5–10 years’ experience in Business Administration, Finance, Accounts Payable, or Contract Billing • Experience in procurement or supply chain advantageous • Strong Microsoft Office skills, especially Excel • Experience working on ERP or accounting systems Skills & Competencies • Strong administrative and organisational ability • High attention to detail and accuracy • Ability to multitask and manage deadlines effectively • Strong communication and coordination skills • Analytical thinking and problem-solving ability