Administrative and Workshop Asssistant

Introduction Please note that applications for this position are ONLY being accepted on the Gradlinc platform only. Please create an account on Gradlinc and apply there.   

Duties & Responsibilities The Administrative and Workshop Assistant is responsible for providing administrative, clerical and parts stock support to ensure the smooth day-to-day operation. The role requires a proactive and adaptable individual who can support multiple departments, maintain accurate records, manage inventory and deliver excellent internal and external customer service.

 

Duties & Responsibilities

 

Administrative Support

Answer incoming telephone calls professionally and direct enquiries appropriately. Perform general office administration and clerical duties. Organise and maintain both paper-based and electronic filing systems. Capture data accurately and prepare correspondence, reports and other business documents. Take minutes and notes during meetings and distribute where required. Order, monitor and replenish office supplies. Provide administrative support to team members and departments on various projects and tasks.

 

Parts and Inventory Administration

Manage and maintain parts inventory and stock levels. Issue parts to technicians and team members in accordance with Company procedures. Complete and process store requisitions accurately. Assist with stock control activities, including receiving, sorting, counting and organizing inventory. Support the efficient operation of the parts department through accurate record-keeping and inventory management.

 

Systems and Data Management

Capture and maintain accurate information on Company systems. Assist with quotations and related administrative functions using SYSPRO (training can be provided, although previous exposure would be advantageous). Utilise Microsoft Office applications effectively for reporting, communication, and data management.

 

General Support

Act as an all-round support resource, assisting various departments as operational needs arise. Maintain a positive, flexible,and service-oriented approach to work. Operate effectively under pressure and manage multiple priorities simultaneously. Adhere to company policies, procedures and safety requirements.

Desired Experience & Qualification Skills and Competencies

Strong administrative and organisational skills. Excellent attention to detail and accuracy. Computer literacy, including: Microsoft Word Microsoft Excel Microsoft Outlook Email and data capturing systems Good verbal and written communication skills. Ability to work independently and as part of a team. Strong customer service orientation. Problem-solving ability and willingness to learn. Reliable, punctual and dependable work ethic. Ability to prioritise tasks and perform under pressure.

Interested? Please note that applications for this position are ONLY being accepted on the Gradlinc platform only. Please create a (free) account at https://gradlinc.co.za/graduates/ and apply