Accounts Officer | 4 Month Fixed Term Contract | Irene, Gauteng

Introduction The Accounts Officer (Fixed Term Contract) will be responsible for debtors and creditors. The incumbent will be required to accurately process high volumes, demonstrate exceptional attention to detail, a strong sense of urgency, and the ability to consistently meet strict reporting, payment and collection deadlines.

Duties & Responsibilities Debtors   

Manage the full debtor’s function, ensuring accurate billing and timely collection of outstanding accounts. Generate and issue customer invoices in accordance with agreed rates and contracts. Sending out statements promptly. Allocate and process customer receipts accurately as per remittances on the accounting system. Manage claims queries on the customer’s account. Perform regular debtor reconciliations and resolve outstanding differences. Follow up on overdue accounts and ensure collections are made within agreed credit terms. Maintain and update customer accounts, ensuring data accuracy and completeness. Investigate, resolve, and escalate billing discrepancies and customer queries timeously. Prepare monthly debtor age analysis and reports for management review. Ensure debtor balances are accurate and reconcile to the general ledger and trial balance. Liaise with internal departments to resolve pricing, billing, and delivery-related queries. Enforce credit control policies and assist with credit limit reviews where required. Build and maintain professional relationships with customers to support effective collections. Any other ad-hoc tasks that may be required. 

 

Creditors

Form part of the transporters (creditors) function, ensuring accurate processing and control of transporter accounts. Capture and process transporter invoices in accordance with company policies and procedures. Match purchase orders, delivery notes, and transporter invoices to ensure accuracy and completeness. Post diesel recharges to transporter accounts, ensuring correct allocation and cost recovery. Process and account for rounding differences in line with company accounting policies. Calculate, process, and post settlement discounts accurately when applicable. Perform regular transporter reconciliations and resolve outstanding differences promptly. Prepare and process transporter payments in line with agreed terms and company payment cycles. Maintain accurate transporter master data and ensure all documentation is up to date. Investigate, resolve, and escalate invoice discrepancies, diesel variances, and transporter queries timeously. Prepare monthly creditors age analysis and reports for management review. Liaise with operations to resolve invoice, diesel, and pricing discrepancies. Build and maintain professional relationships with transporters to ensure effective communication and service delivery.  Any other ad-hoc tasks that may be required.

 

Desired Experience & Qualification

3 - 5 years relevant experience.   Experience with any Sage system will be advantageous.  Relevant Accounting/ Finance Qualification. Senior certificate (NQF 4).  Valid code B driver’s license and own transport. Passed Combined Credit and Criminal Check as the incumbent would be in a position of trust handling cash and finances.   S.A Citizen or valid work permit for S.A. 

 

Please note: Should you not hear from us in two working weeks, you may consider your application as unsuccessful. Successful candidates will receive the full job description.